Pre-Trip Proposal

Trip/Course Name*

Start Date*

End Date*

Start Time

End Time

Number of Participants

Pre-Trip Meeting Date*

Trip/Course Description

Identify desired outcomes for the trip

Why do you need to take students off campus?

Pre-Requisites

Identify skills or previous courses participants need to participate.

Destination(s)*

Leaders and Approvals

Trip Leader Name*

Email*

Cell Phone*

Add Additional Trip Leader

Yes

2nd Trip Leader Name, Email, and Cell Phone

Add Additional Trip Leader

Yes

3rd Trip Leader Name, Email, and Cell Phone

Approving Advisor, Chair, or Supervisor Name*

Approving Advisor, Chair, or Supervisor Email*

Additional Email to receive this proposal

Travel & Itineraries

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How will you travel to/from the off-campus site?

The university currently has two vehicles that can be requested for official SNU outings on a first come/first served basis. Please check Van Request if you would like us to check van availability for your trip.

Travel Itinerary*

Please fill out a line for EACH day with travel.
Location Stops do not need to be entered for food/gas/bathroom breaks unless they change the driving route.
Road Conditions include surface (paved, dirt) and remoteness.

Date

Location Start - Stops - End

Travel Method

Road Conditions

Link to Google Trip Map*

Generate a Google map showing the full itinerary for your trip and paste the link here.

Van Request

If you want to use a university vehicle please check Van Request. Vehicles can be can be requested for official SNU outings on a first come/first served basis. You will be notified separately if your van reservation request is approved.

Yes, I would like to use a campus van for transportation if possible.

SNU Approved Van Driver(s): full names*

Trailer Request*

Yes, I would like to use an SNU trailer if available.

No, I don't need a trailer.

Activity Itinerary*

Please fill out a line for EACH day which is not just travel.

Date

Activity Locations

Activities

Notes

Upload Lesson Plan

Accepted file types: doc, docx, pdf, txt, rtf, Max. file size: 1 MB.

Trip Details

Trip Classification*

Urban (within minutes of advanced medical care; trip leader trained in first aid/CPR)

Front-Country (within an hour of advanced medical care; trip leader trained in wilderness first aid/CPR)

Back-Country (more than one hour to advanced medical care; trip leader trained in wilderness first response/CPR)

Accommodations during your trip

Campground, hotels, etc.; include names, locations & contact info.

Please describe your plan for trip meals

Closest/Local Medical Facility

Include name, location & contact info.

Local Law Enforcement

Include name, location & contact info.

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Itinerary

Include detailed travel, timing, desired outcomes, and site management plan. Attach lesson plans when attaining approval.

Risks & Hazards

List specific risks & hazards associated with the outing and/or site.

Risk & Hazard Mitigation

List the specific precautions, actions, and equipment used to minimize risk.

Roster Upload: student names and cell numbers, emergency contact names and cell numbers

Accepted file types: doc, docx, pdf, txt, rtf, Max. file size: 1 MB.

Enter a student roster if you have one at this time. If any changes occur, notify your advisor/supervisor/chair by email ASAP. If a roster is not uploaded now, it is the trip leaders’ responsibility to email the advisor/supervisor/chair with a complete roster prior to the trip departure.

Leaders and Approvals

Travel & Itineraries

Trip Details

Our Community

Main Interests

SNU Info

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