Wilderness Orientation participants load up the SNU Tahoe van with their backpacks filled with gear
Make your off-campus trip a success!

Off Campus Trip Resources

EVERY off campus trip must follow these procedures!

  1. Risk Management Manual: Read, Understand, & Implement!
    Find all the risk management standards, policies, and procedures for your off campus trip, from urban afternoon jaunt to backcountry whitewater expedition.
  2. Pre-Trip Proposal: Every good trip starts with good planning!
    The completed proposal should be submitted at least 4 weeks before the trip starts.
  3. Driver Approval: must be completed by anyone who will drive a vehicle owned, leased, or rented for college purposes.
    • Go online to the state DMV site that issued your driver’s license and request a driver’s history report. You will need to attach this to the SNU Tahoe Eligible College Driver & Safety Policy Form form.
    • Scan or photograph your current driver’s license, front and back. You will also need to attach this to the SNU Tahoe Eligible College Driver & Safety Policy Form form.
    • Read, sign, and submit the SNU Tahoe Eligible College Driver & Safety Policy Form. Don’t forget to attach the required documentation.
    • Attend a 30 minute behind-the-wheel van driver’s training. Email studentaffairs@sierranevada.edu to schedule, trainings are held several times a year. The cost to your department is $37.50.
  4. Participant Agreement & Medical History Forms:
    All participants on your off campus trip MUST have completed a current semester Participant Agreement & Medical History Form online. On the shared drive, access and print the current semester Participant Agreement & Medical History Form for each participant on your trip. You will take these forms with you in the field.
    Note: If you do not have access to the shared drive, please contact your approving supervisor for assistance.
  5. Pre Trip Meeting: please refer to this helpful Pre Trip Meeting Outline
    Hold a pre-trip meeting to discuss ALL logistics and materials, i.e. expectations, curriculum, maps, schedules, transportation, equipment, food, risk management, and forms. Use this meeting to complete any missing Participant Agreement/Medical History Forms. Review all Medical History Forms for any concerns.
  6. Departure Checklist:
    Roster Changes: On the day of your off-campus trip and prior to your trip departure, email or text any roster changes to the Dean of Students, Will Hoida (whoida@sierranevada.edu) and your approving supervisor.Do not forget to bring with you in the field:

    • Your Participant Agreement/Medical History Forms
    • Your Pre-Trip Proposal, which highlights your trip itinerary and emergency resources
    • Blank copies of the Incident Report Form
    • On backcountry trips, your Risk Management Manual and/or your Student Trip Leader Manual and Field Guide
  7. ENJOY your off-campus activity!
  8. Return:
    Vehicles, keys and clipboards, and all student and group equipment promptly.
  9. Post-Trip Evaluation Form: YOU’RE NOT DONE YET!
    PLEASE assess your trip when you return to provide critical information for improving future trips.
  10. Thank you for your time and effort in making your trip fun, educational, and most importantly, professional.