Internal Event Approval ALL SNU events must be approved by the appropriate approver before submitting this form. Academic Events: Noreen Brittenham Student, SGA, & Club Events: Will Hoida Meeting Name*Requested ByName* First Last Email* PhoneThis is an SGA or Club Event Yes This is an external (non-SNU) event Yes Approved ByName* First Last Email* Meeting InformationStart Date Date Format: MM slash DD slash YYYY End Date Date Format: MM slash DD slash YYYY Start Time : HH MM AM PM End Time : HH MM AM PM Please double-check the AM-PM choice for both the start and end times!Is this a reoccuring meeting?YesNoAdditional DatesLocationLocation reservation for TCES 139/141 must be approved BEFORE SUBMITTING THIS FORM. Contact Ty Casey at tcasey@sierranevada.edu to schedule.ClassroomPatterson HallLuria Conference RoomFishbowl (TCES 244)TCES 119TCES 139/141Virtual Event* The room reservation for TCES 139/141 has been confirmed. Location CommentsAttendance ExpectedClosing UpThe event requestor is responsible for ensuring that the room is cleaned up and secured at the end of the event: windows shut, doors closed, trash thrown away properly.This is Bear Country!Setup InformationDo you need room setup?YesNoClick here for Room Setup DiagramsRoom ArrangementTheatre (chairs in rows)Classroom (tables/chairs in rows facing one direction)Boardroom (table surrounded by chairs)U-Shape (tables on 3 sides surrounded by chairs)Dining (tables of 6 or 8 with chairs surrounding)Hollow Square (tables on 4 sides surrounded by chairs)Additional Setup Items Stage Risers Extra Table Linens (Charge will apply) Additional Setup RequestsDo you need audio/visual setup?YesNoAudio-Visual Needs PC Projector TV DVD/CD Player Transparency Projector Slide Projector PC Audio Connection Lapel Mics (2 available) Handheld Mics (3 available) Podium Table Lectern White Board Teleconferencing (Need 2 business day notice) Flipchart & markers (Charges may apply) Livestream this Event CateringDo you need catering?*YesNo ~ 2 week lead time is needed for catering requests ~ Click HERE for a Catering GuideThe prices shown are guidelines only; actual charges may be different.Catering Services* Snack Beverage Only Other (enter details below) Details & Special InstructionsPlease be specific!ORG Code*Approved Amount per Purchase Requisition* The approved Purchase Requisition and its approvals must be emailed to the Dining Manager to complete your catering request. Aaron will contact you to finalize plans. The Catering Office is located on campus in Patterson Hall phone: 775-881-7452 email: diningservices@sierranevada.eduCatering Table PlacementInside back of roomInside left of roomInside right of roomOutside of roomPublicity and GraphicsElectronic Publicity Website Calendar: Events that are public will be posted to the website calendar. Social Media: Events of particular interest will be posted to social media if the necessary information is submitted in time. Print Marketing Student Events: Contact SGA at studentgovernmentassociation@sierranevada.edu for assistance. Faculty & Staff: Contact the Marketing Dept. at marketing@sierranevada.edu for assistance. Submission Deadlines Social Media & In-House Printing: All information, including graphic and image assets, must be emailed to marketing@sierranevada.edu at least 14 days before the event. Commercial Printing: All information, including graphic and image assets, must be emailed to marketing@sierranevada.edu at least 21 days before the event. Describe Your Event Why would anyone come? In most cases, all we know about your event is what you tell us. Please tell us as much as possible about the details in the field below, so we can help you publicize it successfully!Description of EventPrivate Event DO NOT include this event on the website calendar Proof InformationProof Deadline Date Format: MM slash DD slash YYYY Completion Date Date Format: MM slash DD slash YYYY Proof to be Authorized byAuthorizing Email Authorizing PhoneFlyerFinished SizeQuantityPoster/BannerFinished SizeQuantityPostcardFinished SizeQuantityAdditional RequestsAdditional Comments
