Advancement Events and Office Manager
Reporting to the Associate Vice President for Institutional Advancement, the Advancement Events and Office Manager is responsible for coordinating the scheduling of all on and off campus events for the Advancement Team, coordinating and managing on campus events college-wide, and working closely with the dining services team.
This position assists in the planning and executing of the Advancement Office’s special events, and provides administrative support for the smooth running of the day to day operations of the Institutional Advancement Office.
Responsibilities: Campus Event Support
- Support an array of donor, alumni, parent, community, and special events. Includes purchasing event decor, and coordinating with the Facilities Department, Sodexo Dining Services, student affairs office, the business office, and outside vendors.
- Coordinate operational support for major strategic partnerships of the College, including:
- Point person for coordinating all third-party space and catering requests (conference, classrooms, dining and dorm rooms); and
- Attend Student Government Association meetings as needed.
- Provide support as requested for Commencement and other events as a member of a campus-wide team.
- Receive all internal and external requests for events on campus, and execute the details of each event.
- Ensure that all event updates and changes are given to the Executive Office event calendar person (Nancy Beigel) in a timely manner.
- Provide support to faculty and staff for scheduling catering through Sodexo.
Responsibilities: Office Administration
- Welcome guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
- Maintain customer confidence and protect operations by keeping information confidential.
- Support the Vice President and Associate Vice President of Institutional Advancement as requested.
- Order office supplies for the advancement office, with the approval of the VP and the CFO.
- Maintain the filing cabinets and other organizational systems in the Advancement Office.
- Develop purchase requisitions and expense reports for the Institutional Advancement Office.
- Support event documentation and fiscal management best practice through:
- Maintaining event budgets.
- Developing check requests, purchase requisitions, and expense reports.
- Tracking department expenditures and event participation details.
- Draft monthly newsletter items in coordination with the Marketing Department.
- Serve on various community, SNC, and SNC Board of Trustees committees as needed on behalf of the Advancement Office.
Responsibilities: Manage Student Workers
- Supervise a student worker to:
- Organize and maintaining donor files as requested;
- Organize and maintain events files as requested;
- Organize office workroom;
- Help during special events;
- Recruit student workers for special events as requested;
- Help organize and put away all event décor following the events;
- Maintain donor management files as needed;
- Provide any other clerical support as needed;
- Develop and maintain a décor inventory log for the IA Office.
- Coordinate best hiring practices and semester evaluations for student workers with campus HR.
- Coordinate a team of student workers who support the production of special events.
Professional Attributes and Minimum Qualifications
- Bachelor’s degree;
- Excellent interpersonal, verbal, and written communication skills;
- Understanding of social etiquette, campus and board protocol, and soft-skills needed to work with high-level executives, trustees, other volunteers, and donors;
- Flexibility and adaptability in a very fast-paced, demanding environment;
- Detail oriented, able to establish priorities and handle multiple time-sensitive projects;
- Ability to manage large projects independently without close supervision;
- Proficiency with Microsoft Office; knowledge of social networking; familiarity with Raiser’s Edge software a plus;
- Flexibility and commitment to team-based work environment, including supporting others in their responsibilities;
- Prior scheduling experience and customer service experience preferred;
- Personal professional presentation and positive disposition a must;
- Must be able to lift fifty pounds;
- Willingness to work non-traditional hours;
- Willingness to travel to events.
Salary Range: $40,000 – $45,000
Benefits: Health, Vision, Dental, Life, and LTD. Vacation, Sick Leave, and Paid Holidays in accordance with SNC policy.
Other: Fingerprint check required as a condition of employment.
Please upload your resume, cover letter, list of at least three professional references, and any other documentation to our online application. Review of applications will begin immediately, and continue until the position is filled.
Sierra Nevada College is an Equal Opportunity Employer