Your Educational Rights
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. They are:
1) The right to inspect and review the student’s education records within 45 days of the day Sierra Nevada College (the College) receives a request for access. Education records are defined as all records which contain information directly related to a student; and are maintained by an title of education records: sole possession records, these include notes written as memory joggers that are not shared with anyone and not kept in the student’s file; records created and maintained by a law enforcement unit for a law enforcement purpose; employment records (unless contingent upon attendance); medical records made and maintained in connection with the or she is no longer a student at the institution (i.e., alumni records).
Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect. The College official will make arrangements for access and notify the student of the time and place where the records may be inspected. If the records are not maintained by the College official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addressed.
2) The right to request the amendment of the student’s education records that the student believes are inaccurate or misleading.
Students may ask the College to amend a record that they believe is inaccurate or misleading. They should write the College official responsible for the record, clearly identify the part of the record they want changed, and specify why it is inaccurate or misleading.
If the College decides not to amend the record as requested by the student, the College will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.
One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the College in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College is contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility.
4) The right to file a complaint with the U.S. Department of Education concerning alleged failures by Sierra Nevada College to comply with the requirements of FERPA. The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Dept. Of Education
600 Independence Ave., SW
Washington D.C. 20202-4605